Oracle iSupplier Advanced Shipment and Billing Notice (ASBN)

What is ASBN ?

   ASBN - Advanced Shipment and Billing Notice, is Created by a Supplier Company to Notify the buying company about Shipment against PO and Billing Informations of the respective Shipment.

What are the advantages of ASBN ?

1.ASBN Provides Visibility of In transit shipments and Billing information against PO.

2. Create Shipment Record.

3.Create AP Invoice by Populating the Billing Information into Invoice Interface and Running Concurrent Program " Payables open interface Import".

What is the Difference Between ASN and ASBN?

 ASN Provides the Details of Shipment Made by Supplier against PO.

ASBN Provides the Details of Shipment along with Billing Information of the Shipment against a PO.

 

Process Flow in ASBN

Create a PO :

 

Creating ASBN

Navigation : iSupplier Portal ---> Shipments --->Shipment Notices --->Create Advance Shipment and Billing Notices

 

Select PO Line and Click add to Shipment Notice

Add Line Details

Click Shipment Header

Enter Shipment Information

 

Enter Freight Information

 

Enter Invoice Information (only Differentiator between ASN and ASBN)

 

 

If Required Change the Remit to Site Address

 

 

Click Submit

 

 

Now the Data Would have Got Populated in

1. RCV_HEADERS_INTERFACE

2.RCV_TRANSACTION_INTERFACE

3.MTL_TRANSACTION_LOTS_INTERFACE (For a Lot Based Items)

Once the Receiving Transaction processor is Run, a Shipment Record is Inserted into 

1.RCV_SHIPMENT_HEADERS.

2.RCV_SHIPMENT_LINES.

3.RCV_TRANSACTIONS.

4.MTL_LOT_NUMBERS.

5.RCV_LOT_TRANSACTIONS.

6.MTL_MATERIAL_TRANSACTIONS.

Parallely Billing Information is Inserted into Invoice Interface Table 

AP_INVOICES_INTERFACE

AP_INVOICE_LINES_INTERFACE

Upon Running the Payables open interface import an AP invoice is Created.

Data is Inserted into Invoice Base Tables.

1.AP_INVOICES_ALL

2.AP_INVOICE_LINES_ALL

3.AP_INVOICE_DISTRIBUTION_ALL

Important Point for ASBN.

1.Supplier site Cannot be flagged off as Pay on Receipt.

Reason : ASBN will populate the invoice information in Open interface and a AP Invoice (PO Matching) will be Created once the Receiving Transaction Processor and Payables open Interface is Run. if a Supplier site is Flagged as Pay on Receipt, Again the system Would Try to Create a New Invoice upon Creating the Receipt. Hence to Prevent Duplication, ASBN Allows Only PO With Supplier Site without Pay on Receipt Enabled.

Navigation: Purchasing ---> Purchase orders ---> Purchase orders ---> Terms ---> “Pay On” Should be Null

 

2.Consigned Flag cannot be equal to "Y".

Navigation: Purchasing ---> Purchase orders ---> Purchase orders ---> Shipments

Go to More Tab “Consigned” Flag Should be Null.

 

 

        3.The match option cannot be equal to 'R' (Match on Receipt) for any of the Order    Shipments

Navigation: Purchasing ---> Purchase orders ---> Purchase orders ---> Shipments

Go to More Tab “Invoice Match Option” Should Not be Receipt.